Poster Exhibitor Resources

This page provides information to help poster exhibitors prepare for Showcase. The resources may also be useful in creating posters for other events or projects.

To submit a proposal for a poster for this year’s Showcase, click here. Or, contact if you’d like to talk with someone about your idea.

Important Dates



Tuesday, January 25 Last day to submit a proposal for a poster for 2022
Tuesday, February 8 Due date for program information
Email to:
Tuesday, February 22 Due date for digital version of your poster
Email to:
Friday, March 4
8:00 a.m.–4:30 p.m. &

Monday, March 7
8:00 a.m.–Noon
Early poster drop-off
Office of Strategic Consulting Suite on the 4th floor of 445 Henry Mall
Monday, March 7
3:00–4:30 p.m.
Final poster and materials drop-off
Union South (Varsity Hall)
Tuesday, March 8
8:00 a.m.–3:45 p.m.
Showcase 2022
Union South
Tuesday, March 8
Following Showcase (exact time TBD)
2022 Administrative Improvement Awards (AIA)
Union South (Varsity Hall)

Poster Workshops

If you are new to creating a poster for Showcase, or simply want a refresher, you are invited to sign up for one of our free Poster Exhibitor Workshops. At these 1-hour workshops, we walk through how to develop the content for your poster and offer tips on how to design, print, and mount it on a freestanding poster board.

Following are the dates and times of the workshops:

  • Thursday, January 13, 2:00-3:00 p.m. (Zoom) Click here to register.
  • Wednesday, January 26, 11:00 a.m. – 12:00 p.m. (Zoom) Click here to register.
  • Friday, February 11, 2:00-3:00 p.m. (Zoom) Click here to register.
  • Tuesday, February 22, 9:00-10:00 a.m. (Zoom) Click here to register.

Resources for Creating Your Poster

Below are resources that can help you in creating your poster:

Everything You Need to Know About Poster Exhibits

Showcase attracts people from all areas of campus, including:

  • Campus leaders and administrators
  • Academic staff
  • University staff
  • Faculty
  • Students
  • Campus community

Each Showcase features a variety of academic and administrative improvement projects. A poster exhibit should demonstrate the project’s significant impact on the unit and/or across campus and show how the approach can be applied in other units. In addition, the exhibit should highlight how the project achieved one or more of the following:

  • Engaged students, faculty, staff, and/or other constituents
  • Advanced campus strategic priorities
  • Saved time and/or resources
  • Improved climate
  • Developed new programs
  • Increased organizational effectiveness

The following are key components of a poster exhibit:

  • Visual display of the project, including flowchart(s) depicting current and revised processes, if applicable
  • Documentation of the impact the project had on your unit and/or the campus
  • A simple layout that uses a minimum amount of text to convey the message
  • Fonts that are easy to read
  • Graphics that enhance the message

The main thing to consider when creating your exhibit is what will best illustrate your project.

Bring handouts if you believe they will be useful for Showcase attendees. Approximately 50-75 copies should be enough, and you should bring a blank request sheet for attendees, in case you run out of handouts. If your handout is available on the web, a one-page overview that includes a url will work well.

If you would like to use a laptop as part of your poster exhibit, email You must supply your own laptop.

If you wish to use a display unit larger than your laptop, such as an LCD projector or a larger computer monitor, email so we can arrange for any extra space that you may require.

In order to connect your laptop to Union South’s wireless internet, you must have an internal or external wireless card. You will also need to use your NetID and password to log in to the system.

Choose a title for your poster that is short, attention-grabbing, and appealing; add a tagline that highlights the innovation and/or lesson learned. The tagline should be no more than 25 words.

Here are some examples of good titles and taglines from past years:

  • Title: “Embracing Customer Feedback to Improve Snow Clearing”
    Tagline: “Facing a blizzard of criticism, FP&M embraced the feedback as a catalyst to connect with customers, review processes and improve results”
  • Title:  “Twitter: 140 Characters of Engagement”
    Tagline: “Using Twitter to engage followers, drive traffic to online resources and collaborate with other campus partners”
  • Title: “Dial-up Art”
    Tagline: “A student-driven program that utilizes the ubiquitous cell phone to provide anytime self-guided audio tours of the Union’s art galleries”

Poster exhibitors have four feet of table space to display posters and other materials. Posters should be designed to be freestanding on tabletops. Posters are typically mounted on 36″ x 48″ tri-fold foam core display boards.

Digital Publishing and Printing Services (DPPS)
(608) 262-3461

UW-Showcase Style Poster Display Kit (product number 174562)

  • Poster size is 36” x 48” with .125” bleed.
  • DPPS will print, laminate, mount poster on foam core board, and score the back to create a tri-fold table display appropriate for the Showcase poster session
  • Total poster cost: $142.00 (price may be higher for larger posters)

College Library Computer Lab
(608) 263-9889

Do-It-Yourself Option

  • Color printing cost: $4.00 per square foot
  • Select the “satin” paper for printing
  • File must be in .TIFF format for printing
  • No mounting services offered
  • Total poster cost: $48.00, plus the cost of mounting materials (foam core board, $10-20; repositionable adhesive, $10-20)

You have three options for dropping off your poster and other exhibit materials:

  1. You can drop them off at the Office of Strategic Consulting on the day or two before Showcase. We will then transport them to Union South for you. (Note: Laptops may not be dropped off with us.)
  2. You can drop them off at Union South the afternoon or evening before Showcase. (Note: Laptops may also be dropped off as they will be in a locked room.)
  3. You can bring them to Union South on the morning of Showcase.

Setup begins at 7:30 a.m. on the morning of Showcase.

All exhibits must be taken down by no later than 12:00 p.m. the day of Showcase. Exhibitors are responsible for removing and transporting their own materials back to their offices.

Click the links below to view posters from the past several Showcase events.

Showcase 2021
Showcase 2019
Showcase 2018
Showcase 2017
Showcase 2016

*Showcase 2020 was canceled due to the COVID-19 pandemic.